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How to Set Up Gmail Email on Microsoft Outlook

Authored by:
Support.com Tech Pro Team
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Introduction

Gmail is very popular, free to use email service provider. This guide will help you setup the Outlook 2019 program to access your email, rather than rely on the web interface.
Before You Begin:
Verify Password
Before setting up, take a moment to visit the web-based version of your email, and try to log in (sign out then back in if you need to). You will need to remember your password in order to complete setup.
Gmail and Outlook logos

1 Gmail Setup for Microsoft Outlook 2019

Give Outlook Permission to get Your Gmail

Before you add your Gmail account to Outlook, you'll need to adjust some security settings to let Outlook see your Gmail.

  1. Go to Gmail from your browser http://mail.google.com/, then select the Settings icon in the upper right corner of the screen.
    Gmail settings icon
  2. Select Settings.
    The settings menu
  3. Select Forwarding and POP/IMAP under Settings.
     Forwarding and pop/imap selection
  4. Under IMAP Access, select Enable IMAP.
    Enabling IMAP
  5. Click Save Changes.
    Saving the changes
  6. Scroll back up then select the Google apps icon in the upper right corner of the screen.
    Google apps icon.
  7. Select My Account.
    Google My Account icon.
  8. Select Signing in to Google.
  9. Under Password & sign-in method, if 2-Step Verification is ON, skip to the next step. Otherwise, select 2-Step Verification and follow the prompts. When you're done, select the back arrow at the top of the screen.
    Google 2 step verification icon.
  10. Under Password & sign-in method > App passwords.
    Google password sign in methods.
  11. Enter your Google password then Sign in. At the bottom of the next screen, select Mail and Windows Computer from the drop-down lists then click Generate.
    Google selection to generate a one time code.
  12. Google will display an app password for you. Make a note of this password (without the spaces).
    A one time code.

Adding Your Gmail Account to Outlook

  1. Open Outlook.
    Outlook icon
  2. Click the File menu.
    Outlook file menu
  3. Click Add Account.
    Outlook add account button
  4. In the window that opens, select New.
    Starting a new account
  5. Type in your Gmail and click Connect.
    Putting in the gmail account and clicking connect
  6. Type in your password, then click Connect.
    Inputting your password
  7. Outlook will add your Gmail.
    Gmail being added
  8. Click Done. That's it, Gmail has been added!
    Outlook reporting that Gmail has been added

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Gmail is very popular, free to use email service provider. This guide will help you setup the Outlook 2019 program to access your email, rather than rely on the web interface.
Before You Begin:
Verify Password
Before setting up, take a moment to visit the web-based version of your email, and try to log in (sign out then back in if you need to). You will need to remember your password in order to complete setup.
Gmail and Outlook logos

Give Outlook Permission to get Your Gmail

Before you add your Gmail account to Outlook, you'll need to adjust some security settings to let Outlook see your Gmail.

  1. Go to Gmail from your browser http://mail.google.com/, then select the Settings icon in the upper right corner of the screen.
    Gmail settings icon
  2. Select Settings.
    The settings menu
  3. Select Forwarding and POP/IMAP under Settings.
     Forwarding and pop/imap selection
  4. Under IMAP Access, select Enable IMAP.
    Enabling IMAP
  5. Click Save Changes.
    Saving the changes
  6. Scroll back up then select the Google apps icon in the upper right corner of the screen.
    Google apps icon.
  7. Select My Account.
    Google My Account icon.
  8. Select Signing in to Google.
  9. Under Password & sign-in method, if 2-Step Verification is ON, skip to the next step. Otherwise, select 2-Step Verification and follow the prompts. When you're done, select the back arrow at the top of the screen.
    Google 2 step verification icon.
  10. Under Password & sign-in method > App passwords.
    Google password sign in methods.
  11. Enter your Google password then Sign in. At the bottom of the next screen, select Mail and Windows Computer from the drop-down lists then click Generate.
    Google selection to generate a one time code.
  12. Google will display an app password for you. Make a note of this password (without the spaces).
    A one time code.

Adding Your Gmail Account to Outlook

  1. Open Outlook.
    Outlook icon
  2. Click the File menu.
    Outlook file menu
  3. Click Add Account.
    Outlook add account button
  4. In the window that opens, select New.
    Starting a new account
  5. Type in your Gmail and click Connect.
    Putting in the gmail account and clicking connect
  6. Type in your password, then click Connect.
    Inputting your password
  7. Outlook will add your Gmail.
    Gmail being added
  8. Click Done. That's it, Gmail has been added!
    Outlook reporting that Gmail has been added