How to Set Up Email on My Computer

Introduction

Email is one of the fastest ways to communicate in the modern world. You can receive messages from friends, receipts, and even pictures and video over email.

This guide will assist you setting up your email.
An image of colorful envelopes and email

To begin you're going to need to know:

  • Your Email provider
  • Your Email
  • Your Email password
  • You may need to know whether your email uses IMAP or POP3

1 Provider Question

In order to continue we need to know which provider you need help setting up.

? Which provider are you using for your email?

  1. Cox
  2. Outlook.com
  3. Google Gmail
  4. iCloud
  5. Yahoo!
  6. Comcast

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Email is one of the fastest ways to communicate in the modern world. You can receive messages from friends, receipts, and even pictures and video over email.

This guide will assist you setting up your email.
An image of colorful envelopes and email

To begin you're going to need to know:

  • Your Email provider
  • Your Email
  • Your Email password
  • You may need to know whether your email uses IMAP or POP3
In order to continue we need to know which provider you need help setting up.

In order to proceed we need to know which client you're wanting to use with your email.

Your client is the interface you use to access your email. This may be a webpage or a software program.

Both IMAP and POP3 are email protocols. IMAP stands for Internet Message Access Protocol. POP3 stands for Post Office Protocol.

POP was the original protocol designed to download your emails to your local drive. IMAP came later and keeps your emails on the server.

Advantages of POP

  • Mail is stored locally on your computer and is accessible even without internet connection.
  • Internet connection is needed only for sending and receiving mail.
  • Option to leave copy of mail on server.
  • Consolidate multiple email accounts and servers into one inbox.

Advantages of IMAP

  • Mail is stored on a remote server and accessible from multiple different locations.
  • An Internet connection is needed to access mail.
  • Faster overview as only headers are downloaded until content is explicitly requested.
  • Mail is automatically backed up if server is managed properly.
  • Saves local storage space.
  • Option to store mail locally.

We recommend using IMAP. It's a more modern protocol. IMAP allows you to store your email on remote servers and synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.

  1. Click Start, type mail in the search box, then launch Mail.
    Windows search showing mail and the mail app
  2. Click Accounts then Add Account.
    Windows Mail Accounts icon
    Windows mail add accounts button
  3. Pick Other Account. Scroll down if it isn't visible.
    Windows Mail selection of accounts
  4. Enter your Email address, the name you want on your sent messages, and password and then hit Sign-in.
    Cox email sign in using windows mail
  5. If you are prompted, click Go to inbox.
    Added account.
  6. Click the Sync button to sync the mail to the client. This may take some time but is usually done automatically.
    Windows Mail Sync button
To better assist you, please answer this question.
POP is not recommended for the following reasons:
  • You have to delete or file the same email on every device.
  • Logging into each device, you will see lots of unread emails with no indication of which you deleted, read, flagged or filed.
  • Any folders you created and organize on one device won't be replicated on the other devices.
It is strongly recommended that you use IMAP. IMAP allows you to store their email on remote servers. This two-way protocol also allows you to synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.
  1. Click Start, type mail in the search box, then launch Mail.
    Windows search showing mail and the mail app
  2. Click Accounts then Add Account. If this is first time Mail has been opened, click Add Account.
    Windows Mail Accounts icon
    Windows mail add accounts button
  3. Pick Advanced setup. Scroll down if it isn't visible.
    Windows Mail selection of accounts
  4. Click Internet email.
    Windows mail advanced setup showing Internet mail.
  5. Fill in the form with the following information:
    .
    Email Your email address (ex. "johndoe@cox.net")
    User Name Sometimes this the name in front of the @ symbol (ex. "johndoe")
    Password Your password
    Account Name The name Mail will use for your Account (ex. "John Doe")
    Send Your Messages Using This Name The name that will appear in your email (ex. "John Doe")
    Incoming Email Server pop.cox.net:995:1
    Account Type POP3
    Outgoing Email Server smtp.cox.net:465:1
     
  6.  All four boxes should be left checked.
    Cox email settings for pop3
  7. Click Sign in.
  8. If you are prompted, click Go to inbox.
    Added account.
  9. Click the Sync button to sync the mail to the client. This may take some time but it normally happens automatically.
    Windows Mail Sync button

Both IMAP and POP3 are email protocols. IMAP stands for Internet Message Access Protocol. POP3 stands for Post Office Protocol.

POP was the original protocol designed to download your emails to your local drive. IMAP came later and keeps your emails on the server.

Advantages of POP

  • Mail is stored locally on your computer and is accessible even without internet connection.
  • Internet connection is needed only for sending and receiving mail.
  • Option to leave copy of mail on server.
  • Consolidate multiple email accounts and servers into one inbox.

Advantages of IMAP

  • Mail is stored on a remote server and accessible from multiple different locations.
  • An Internet connection is needed to access mail.
  • Faster overview as only headers are downloaded until content is explicitly requested.
  • Mail is automatically backed up if server is managed properly.
  • Saves local storage space.
  • Option to store mail locally.

We recommend using IMAP. It's a more modern protocol. IMAP allows you to store your email on remote servers and synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.

  1. Open Outlook.
    Outlook icon
  2. Click the File menu.
    Outlook file menu
  3. Click Add Account.
    Outlook add account button
  4. Select Manual setup or additional server types and click Next.
    Outlook 2016 manual setup
  5. Select POP or IMAP. Click Next.
    Outlook pop or imap selection
  6. Within POP and IMAP Account Settings, fill out Your Name and full Email Address.
  7. For Server Information, select IMAP for Account Type. Incoming mail server should be set to imap.cox.net, and Outgoing mail server (SMTP) should be set to smtp.cox.net.
    Outlook mail settings showing cox
  8. Next to Logon Information, fill in your User Name and Password and put a check next to Remember password. Then click the More Settings button.
    Outlook showing cox setup settings
  9. Go to the Outgoing Server tab. Enable My outgoing server (SMTP) requires authentication and Use the same settings as my incoming mail server.
    Outgoing server settings
  10. Go to the Advanced tab. For port settings, set Incoming server (IMAP) to 993 with SSL encryption, then set Outgoing server (SMTP) to 587 with TLS encryption.
    Outlook advanced email settings
  11. Click OK then Next when finished.
  12. Click Close if the account logs in properly.
  13. Click Finish.
    Click finish.
POP is not recommended for the following reasons:
  • You have to delete or file the same email on every device.
  • Logging into each device, you will see lots of unread emails with no indication of which you deleted, read, flagged or filed.
  • Any folders you created and organize on one device won't be replicated on the other devices.
It is strongly recommended that you use IMAP. IMAP allows you to store their email on remote servers. This two-way protocol also allows you to synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.
  1. Open Outlook.
    Outlook icon
  2. Click the File menu.
    Outlook file menu
  3. Click Add Account.
    Outlook add account button
  4. Select Manual setup or additional server types and click Next.
    Outlook 2016 manual setup
  5. Select POP or IMAP. Click Next.
    Outlook pop or imap selection
  6. Within POP and IMAP Account Settings, fill out Your Name and full Email Address.
    Outlook name settings
  7. Select POP3 for Account Type. Incoming mail server should be set to pop.cox.net. Outgoing mail server (SMTP) should be set to smtp.cox.net.
    Outlook showing cox settings for pop3
  8. Next to Logon Information, fill in your User Name and Password and put a check next to Remember password. Then click the More Settings button.
    Outlook settings showing pop for cox
  9. Go to the Outgoing Server tab. Enable My outgoing server (SMTP) requires authentication and Use the same settings as my incoming mail server.
    Outgoing Server settings.
  10. Go to the Advanced tab. For port settings, set Incoming server (POP3) to 995 with SSL encryption, then set Outgoing server (SMTP) to 465 with TLS encryption.
    Advanced Port settings.
  11. Click OK then Next when finished.
  12. Click Close if the account logs in properly.
    Test account settings.
  13. Click Finish.
    Click finish.
  14. Mail should automatically sync.

Both IMAP and POP3 are email protocols. IMAP stands for Internet Message Access Protocol. POP3 stands for Post Office Protocol.

POP was the original protocol designed to download your emails to your local drive. IMAP came later and keeps your emails on the server.

Advantages of POP

  • Mail is stored locally on your computer and is accessible even without internet connection.
  • Internet connection is needed only for sending and receiving mail.
  • Option to leave copy of mail on server.
  • Consolidate multiple email accounts and servers into one inbox.

Advantages of IMAP

  • Mail is stored on a remote server and accessible from multiple different locations.
  • An Internet connection is needed to access mail.
  • Faster overview as only headers are downloaded until content is explicitly requested.
  • Mail is automatically backed up if server is managed properly.
  • Saves local storage space.
  • Option to store mail locally.

We recommend using IMAP. It's a more modern protocol. IMAP allows you to store your email on remote servers and synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.

  1. Open Mail via the Dock icon or Applications then Mail.
    Mac Mail icon
  2. Select Mail and then Add Account.
    Mac Mail mail menu drop down showing add account
  3. Select Add Other Mail Account.
    MacOS add other mail account setting.
  4. Click Continue and type in the account details:
    macOS add a mail account fields.
  5. Click Sign In.
  6. Mail should sign in at this point and ask you which apps you want to use with the account. Select all and hit Done.
    macOS select the apps settings.
  7. Click Done.
  8. Mail should automatically sync.
POP is not recommended for the following reasons:
  • You have to delete or file the same email on every device.
  • Logging into each device, you will see lots of unread emails with no indication of which you deleted, read, flagged or filed.
  • Any folders you created and organize on one device won't be replicated on the other devices.
It is strongly recommended that you use IMAP. IMAP allows you to store their email on remote servers. This two-way protocol also allows you to synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.
  1. Open Mail via the Dock icon or Applications then Mail.
    Mac Mail icon
  2. Select Mail, then Add Account.
    Mac Mail mail menu drop down showing add account
  3. Select Add Other Mail Account, then hit Continue.
    MacOS add other mail account setting.
  4. Type in the account details.
    macOS add a mail account fields.
  5. Click Sign In.
  6. Mail should refuse your sign in at this point and ask you for additional information.
  7. For Incoming Mail Server, use pop.cox.net.
  8. For Outgoing Mail Server, use smtp.cox.net.
    Mac Mail cox information for pop3
  9. Click Sign In.
  10. Click Mail, then Preferences.
    Mac mail preferences
  11. Click the Accounts tab.
    Mac mail accounts tab
  12. Click the account you just created.
    Mac Mail showing created POP account
  13. Click the Server Settings tab and Uncheck both Automatically manage connection settings checkboxes.
    Mac mail settings showing server settings
  14. For Incoming Mail Server change the port to 995. Then check Use TLS/SSL if not enabled.
  15. For Outgoing Mail Server change the port to 465. Then check Use TLS/SSL if not enabled.
    Mac mail settings pointing out ports
  16. At the bottom of the window, click Save.
  17. Mail should automatically sync.

In order to proceed we need to know which client you're wanting to use with your email.

Your client is the interface you use to access your email. This may be a webpage or a software program.

Both IMAP and POP3 are email protocols. IMAP stands for Internet Message Access Protocol. POP3 stands for Post Office Protocol.

POP was the original protocol designed to download your emails to your local drive. IMAP came later and keeps your emails on the server.

Advantages of POP

  • Mail is stored locally on your computer and is accessible even without internet connection.
  • Internet connection is needed only for sending and receiving mail.
  • Option to leave copy of mail on server.
  • Consolidate multiple email accounts and servers into one inbox.

Advantages of IMAP

  • Mail is stored on a remote server and accessible from multiple different locations.
  • An Internet connection is needed to access mail.
  • Faster overview as only headers are downloaded until content is explicitly requested.
  • Mail is automatically backed up if server is managed properly.
  • Saves local storage space.
  • Option to store mail locally.

We recommend using IMAP. It's a more modern protocol. IMAP allows you to store your email on remote servers and synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.

  1. Click Start, type mail in the search box and then click to launch the Mail app.
    Windows search showing mail and the mail app
  2. Click Accounts then Add Account.
    Windows Mail Accounts icon.
    Windows Mail Add account screen.
  3. Pick Outlook.com
    Windows Mail account selection screen.
  4. Type in your Microsoft account details.
    Add a microsoft account to windows mail screen.
  5. Click Sign in.
  6. If you are presented with the following screen, click Just sign in to this app.
    Just sign in to this app screen.
  7. Click Done.
    Windows Mail successfully setup main page.
  8. Email should automatically sync. Click the Sync button to sync the mail to the client. This may take some time.
    Windows Mail Sync button
POP is not recommended for the following reasons:
  • You have to delete or file the same email on every device.
  • Logging into each device, you will see lots of unread emails with no indication of which you deleted, read, flagged or filed.
  • Any folders you created and organize on one device won't be replicated on the other devices.
It is strongly recommended that you use IMAP. IMAP allows you to store their email on remote servers. This two-way protocol also allows you to synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.
  1. Click Start, type mail in the search box, then launch Mail.
    Windows search showing mail and the mail app
  2. Click Accounts then Add Account. If this is first time Mail has been opened, click Add Account.
    Windows Mail Accounts icon
    Windows mail add accounts button
  3. Pick Advanced setup. Scroll down if it isn't visible.
    Windows Mail selection of accounts
  4. Click Internet email.
    Windows mail advanced setup showing Internet mail.
  5. Fill in the form with the following information:
     
    Email Your email address (ex. "username@outlook.com")
    User Name Sometimes this the name in front of the @ symbol (ex. "username")
    Password Your password
    Account Name The name Mail will use for your Account (ex. "User Name")
    Send Your Messages Using This Name The name that will appear in your email (ex. "User Name")
    Incoming Email Server pop-mail.outlook.com:995:1
    Account Type POP3
    Outgoing Email Server smtp-mail.outlook.com:465:1
     
  6.  All four boxes should be left checked.
    Windows mail with outlook settings
  7. Click Sign in.
  8. If you are prompted, click Go to inbox.
    Windows mail final screen showing outlook
  9. Click the Sync button to sync the mail to the client. This may take some time but it normally happens automatically.
    Windows Mail Sync button

Both IMAP and POP3 are email protocols. IMAP stands for Internet Message Access Protocol. POP3 stands for Post Office Protocol.

POP was the original protocol designed to download your emails to your local drive. IMAP came later and keeps your emails on the server.

Advantages of POP

  • Mail is stored locally on your computer and is accessible even without internet connection.
  • Internet connection is needed only for sending and receiving mail.
  • Option to leave copy of mail on server.
  • Consolidate multiple email accounts and servers into one inbox.

Advantages of IMAP

  • Mail is stored on a remote server and accessible from multiple different locations.
  • An Internet connection is needed to access mail.
  • Faster overview as only headers are downloaded until content is explicitly requested.
  • Mail is automatically backed up if server is managed properly.
  • Saves local storage space.
  • Option to store mail locally.

We recommend using IMAP. It's a more modern protocol. IMAP allows you to store your email on remote servers and synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.

  1. Open Outlook.
    Outlook icon
  2. Click the File menu.
    Outlook file menu
  3. Click Add Account.
    Outlook add account button
  4. Select Manual setup or additional server types and click Next.
    Outlook 2016 manual setup
  5. Select POP or IMAP. Click Next.
    Outlook pop or imap selection
  6. Within POP and IMAP Account Settings, fill out Your Name and full Email Address.
  7. For Server Information, select IMAP for Account Type. Incoming mail server should be set to imap-mail.outlook.com, and Outgoing mail server (SMTP) should be set to smtp-mail.outlook.com.
    Outlook settings showing imap
  8. Next to Logon Information, fill in your User Name and Password and put a check next to Remember password. Then click the More Settings button.
    Blank outlook settings focused on log on info
  9. Go to the Outgoing Server tab. Enable My outgoing server (SMTP) requires authentication and Use the same settings as my incoming mail server.
    Outgoing server settings
  10. Go to the Advanced tab. For port settings, set Incoming server (IMAP) to 993 with SSL encryption, then set Outgoing server (SMTP) to 587 with TLS encryption.
    Outlook advanced email settings
  11. Click OK then Next when finished.
  12. Click Close if the account logs in properly.
  13. Click Finish.
    Click finish.
  14. Outlook will need to restart in order to finalize settings. Click 'OK' then re-launch Outlook.
    Outlook needs to restart popup.
  15. Mail should automatically sync. It may take some time to complete.
    Outlook setting up a local copy of your mailbox popup.
POP is not recommended for the following reasons:
  • You have to delete or file the same email on every device.
  • Logging into each device, you will see lots of unread emails with no indication of which you deleted, read, flagged or filed.
  • Any folders you created and organize on one device won't be replicated on the other devices.
It is strongly recommended that you use IMAP. IMAP allows you to store their email on remote servers. This two-way protocol also allows you to synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.
  1. Open Outlook.
    Outlook icon
  2. Click the File menu.
    Outlook file menu
  3. Click Add Account.
    Outlook add account button
  4. Select Manual setup or additional server types and click Next.
    Outlook 2016 manual setup
  5. Select POP or IMAP. Click Next.
    Outlook pop or imap selection
  6. Within POP and IMAP Account Settings, fill out Your Name and full Email Address.
    Outlook name settings
  7. Select POP3 for Account Type. Incoming mail server should be set to  pop-mail.outlook.com. Outgoing mail server (SMTP) should be set to smtp-mail.outlook.com.
    Outlook settings showing pop3
  8. Next to Logon Information, fill in your User Name and Password and put a check next to Remember password. Then click the More Settings button.
    Blank outlook settings focused on log on info
  9. Go to the Outgoing Server tab. Enable My outgoing server (SMTP) requires authentication and Use the same settings as my incoming mail server.
    Outgoing Server settings.
  10. Go to the Advanced tab. For port settings, set Incoming server (POP3) to 995 with SSL encryption, then set Outgoing server (SMTP) to 465 with TLS encryption.
    Advanced Port settings.
  11. Click OK then Next when finished.
  12. Click Close if the account logs in properly.
    Test account settings.
  13. Click Finish.
    Click finish.
  14. Mail should automatically sync.

Both IMAP and POP3 are email protocols. IMAP stands for Internet Message Access Protocol. POP3 stands for Post Office Protocol.

POP was the original protocol designed to download your emails to your local drive. IMAP came later and keeps your emails on the server.

Advantages of POP

  • Mail is stored locally on your computer and is accessible even without internet connection.
  • Internet connection is needed only for sending and receiving mail.
  • Option to leave copy of mail on server.
  • Consolidate multiple email accounts and servers into one inbox.

Advantages of IMAP

  • Mail is stored on a remote server and accessible from multiple different locations.
  • An Internet connection is needed to access mail.
  • Faster overview as only headers are downloaded until content is explicitly requested.
  • Mail is automatically backed up if server is managed properly.
  • Saves local storage space.
  • Option to store mail locally.

We recommend using IMAP. It's a more modern protocol. IMAP allows you to store your email on remote servers and synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.

  1. Open Mail via the Dock icon or Applications then Mail.
    Mac Mail icon
  2. Select Mail and then Add Account.
    Mac Mail mail menu drop down showing add account
  3. Select Exchange.
    MacOS add other mail account setting.
  4. Click Continue and type in the account details:
    macOS add a mail account fields.
  5. Click Sign In.
  6. Mail should sign in at this point and ask you which apps you want to use with the account. Select all and hit Done.
    macOS select the apps settings.
  7. Click Done.
  8. Mail should automatically sync.
POP is not recommended for the following reasons:
  • You have to delete or file the same email on every device.
  • Logging into each device, you will see lots of unread emails with no indication of which you deleted, read, flagged or filed.
  • Any folders you created and organize on one device won't be replicated on the other devices.
It is strongly recommended that you use IMAP. IMAP allows you to store their email on remote servers. This two-way protocol also allows you to synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.
  1. Open Mail via the Dock icon or Applications then Mail.
    Mac Mail icon
  2. Select Mail, then Add Account.
    Mac Mail mail menu drop down showing add account
  3. Select Add Other Mail Account, then hit Continue.
    MacOS add other mail account setting.
  4. Type in the account details.
    macOS add a mail account fields.
  5. Click Sign In.
  6. Mail should refuse your sign in at this point and ask you for additional information.
  7. For Incoming Mail Server, use pop-mail.outlook.com.
  8. For Outgoing Mail Server, use smtp-mail.outlook.com.
    Mac mail setup
  9. Click Sign In.
  10. Click Mail, then Preferences.
    Mac mail preferences
  11. Click the Accounts tab.
    Mac mail accounts tab
  12. Click the account you just created.
    Mac Mail showing created POP account
  13. Click the Server Settings tab and Uncheck both Automatically manage connection settings checkboxes.
    Mac mail settings showing server settings
  14. For Incoming Mail Server change the port to 995. Then check Use TLS/SSL if not enabled.
  15. For Outgoing Mail Server change the port to 465. Then check Use TLS/SSL if not enabled.
    Mac mail settings pointing out ports
  16. At the bottom of the window, click Save.
  17. Mail should automatically sync.

In order to proceed we need to know which client you're wanting to use with your email.

Your client is the interface you use to access your email. This may be a webpage or a software program.

Both IMAP and POP3 are email protocols. IMAP stands for Internet Message Access Protocol. POP3 stands for Post Office Protocol.

POP was the original protocol designed to download your emails to your local drive. IMAP came later and keeps your emails on the server.

Advantages of POP

  • Mail is stored locally on your computer and is accessible even without internet connection.
  • Internet connection is needed only for sending and receiving mail.
  • Option to leave copy of mail on server.
  • Consolidate multiple email accounts and servers into one inbox.

Advantages of IMAP

  • Mail is stored on a remote server and accessible from multiple different locations.
  • An Internet connection is needed to access mail.
  • Faster overview as only headers are downloaded until content is explicitly requested.
  • Mail is automatically backed up if server is managed properly.
  • Saves local storage space.
  • Option to store mail locally.

We recommend using IMAP. It's a more modern protocol. IMAP allows you to store your email on remote servers and synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.

  1. Click Start, type mail in the search box and then click to launch the Mail app.
    Windows search showing mail and the mail app
  2. Click Accounts then Add Account. If this is first time Mail has been opened, click Add Account.
    Windows Mail Accounts icon.
    Windows Mail add account icon.
  3. Pick Google. Scroll down if it isn't visible.
    Windows mail choose an account list.
  4. Type in your Google account details.
    Windows Mail asking for google account details.
  5. Enter your password.
    Windows Mail asking for google passwords.
  6. Click Sign in.
  7. If 2-Step Verification is enabled, get and enter a verification code. The code would be acquired depending on how you set it up. For example, if you use the Google Authenticator app you would get a 6 digit time sensitive code from that app.
    Google 2-step verification page.
  8. Keep Don't ask again on this computer checked and click Done.
  9. Click Allow.
    Windows mail asking for permission to use your gmail.
  10. Click 'Done'.
    Windows Mail successfully setup gmail page.
  11. Email should automatically sync. Click the Sync button to sync the mail to the client. This may take some time.
    Windows Mail Sync button
POP is not recommended for the following reasons:
  • You have to delete or file the same email on every device.
  • Logging into each device, you will see lots of unread emails with no indication of which you deleted, read, flagged or filed.
  • Any folders you created and organize on one device won't be replicated on the other devices.
It is strongly recommended that you use IMAP. IMAP allows you to store their email on remote servers. This two-way protocol also allows you to synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.
  1. Click Start, type mail in the search box, then launch Mail.
    Windows search showing mail and the mail app
  2. Click Accounts then Add Account. If this is first time Mail has been opened, click Add Account.
    Windows Mail Accounts icon
    Windows mail add accounts button
  3. Pick Advanced setup. Scroll down if it isn't visible.
    Windows Mail selection of accounts
  4. Click Internet email.
    Windows mail advanced setup showing Internet mail.
  5. Fill in the form with the following information:
    .
    Email Your email address (ex. "username@gmail.com")
    User Name Sometimes this the name in front of the @ symbol (ex. "username")
    Password Your password
    Account Name The name Mail will use for your Account (ex. "User Name")
    Send Your Messages Using This Name The name that will appear in your email (ex. "User Name")
    Incoming Email Server pop.gmail.com:995:1
    Account Type POP3
    Outgoing Email Server smtp.gmail.com:465:1
     
  6.  All four boxes should be left checked.
    Windows mail showing gmail settings
  7. Click Sign in.
  8. If you are prompted, click Go to inbox.
    Windows mail window showing gmail
  9. Click the Sync button to sync the mail to the client. This may take some time but it normally happens automatically.
    Windows Mail Sync button

Both IMAP and POP3 are email protocols. IMAP stands for Internet Message Access Protocol. POP3 stands for Post Office Protocol.

POP was the original protocol designed to download your emails to your local drive. IMAP came later and keeps your emails on the server.

Advantages of POP

  • Mail is stored locally on your computer and is accessible even without internet connection.
  • Internet connection is needed only for sending and receiving mail.
  • Option to leave copy of mail on server.
  • Consolidate multiple email accounts and servers into one inbox.

Advantages of IMAP

  • Mail is stored on a remote server and accessible from multiple different locations.
  • An Internet connection is needed to access mail.
  • Faster overview as only headers are downloaded until content is explicitly requested.
  • Mail is automatically backed up if server is managed properly.
  • Saves local storage space.
  • Option to store mail locally.

We recommend using IMAP. It's a more modern protocol. IMAP allows you to store your email on remote servers and synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.

Gmail's App Password

Before you add your Gmail account to Outlook, you'll need to generate an app password from the Gmail website. After you have that app password, you can add your Gmail account to Outlook.

  1. An app password is a one-time password that you'll use in place of your regular Gmail email password. It lets Gmail confirm that you're the person accessing your email.
  2. Go to Gmail from your browser http://mail.google.com/, then select the Google apps icon in the upper right corner of the screen.
    Google apps icon.
  3. Select My Account.
    Google My Account icon.
  4. Select Sign-in & security.
     Google sign and security icon.
  5. Select Signing in to Google.
  6. Under Password & sign-in method, if 2-Step Verification is ON, skip to the next step. Otherwise, select 2-Step Verification and follow the prompts. When you're done, select the back arrow at the top of the screen.
    Google 2 step verification icon.
  7. Under Password & sign-in method > App passwords.
    Google password sign in methods.
  8. Enter your Google password then Sign in. At the bottom of the next screen, select Mail and Windows Computer from the drop-down lists then click Generate.
    Google selection to generate a one time code.
  9. Google will display an app password for you. Make a note of this password (without the spaces).
    A one time code.

Adding Your Gmail Account to Outlook

  1. Open Outlook.
    Outlook icon
  2. Click the File menu.
    Outlook file menu
  3. Click Add Account.
    Outlook add account button
  4. Select Manual setup or additional server types and click Next.
    Outlook 2016 manual setup
  5. Select POP or IMAP. Click Next.
    Outlook pop or imap selection
  6. Within POP and IMAP Account Settings, fill out Your Name and full Email Address.
  7. For Server Information, select IMAP for Account Type. Incoming mail server should be set to imap.gmail.com, and Outgoing mail server (SMTP) should be set to smtp.gmail.net.
    Gmail settings in outlook for imap
  8. Next to Logon Information, fill in your User Name and Password and put a check next to Remember password. Then click the More Settings button.
    Blank outlook settings focused on log on info
  9. Go to the Outgoing Server tab. Enable My outgoing server (SMTP) requires authentication and Use the same settings as my incoming mail server.
    Outgoing server settings
  10. Go to the Advanced tab. For port settings, set Incoming server (IMAP) to 993 with SSL encryption, then set Outgoing server (SMTP) to 587 with TLS encryption.
    Outlook advanced email settings
  11. Click OK then Next when finished.
  12. Click Close if the account logs in properly.
  13. Click Finish.
    Click finish.
POP is not recommended for the following reasons:
  • You have to delete or file the same email on every device.
  • Logging into each device, you will see lots of unread emails with no indication of which you deleted, read, flagged or filed.
  • Any folders you created and organize on one device won't be replicated on the other devices.
It is strongly recommended that you use IMAP. IMAP allows you to store their email on remote servers. This two-way protocol also allows you to synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.

Gmail's App Password

Before you add your Gmail account to Outlook, you'll need to generate an app password from the Gmail website. After you have that app password, you can add your Gmail account to Outlook.

  1. An app password is a one-time password that you'll use in place of your regular Gmail email password. It lets Gmail confirm that you're the person accessing your email.
  2. Go to Gmail from your browser http://mail.google.com/, then select the Google apps icon in the upper right corner of the screen.
    Google apps icon.
  3. Select My Account.
    Google My Account icon.
  4. Select Sign-in & security.
     Google sign and security icon.
  5. Select Signing in to Google.
  6. Under Password & sign-in method, if 2-Step Verification is ON, skip to the next step. Otherwise, select 2-Step Verification and follow the prompts. When you're done, select the back arrow at the top of the screen.
    Google 2 step verification icon.
  7. Under Password & sign-in method > App passwords.
    Google password sign in methods.
  8. Enter your Google password then Sign in. At the bottom of the next screen, select Mail and Windows Computer from the drop-down lists then click Generate.
    Google selection to generate a one time code.
  9. Google will display an app password for you. Make a note of this password (without the spaces).
    A one time code.

Adding Your Gmail Account to Outlook

  1. Open Outlook.
    Outlook icon
  2. Click the File menu.
    Outlook file menu
  3. Click Add Account.
    Outlook add account button
  4. Select Manual setup or additional server types and click Next.
    Outlook 2016 manual setup
  5. Select POP or IMAP. Click Next.
    Outlook pop or imap selection
  6. Within POP and IMAP Account Settings, fill out Your Name and full Email Address.
    Outlook name settings
  7. Select POP3 for Account Type. Incoming mail server should be set to  pop.gmail.com. Outgoing mail server (SMTP) should be set to smtp.gmail.com.
    POP3 settings for gmail in outlook
  8. Next to Logon Information, fill in your User Name and Password and put a check next to Remember password. Then click the More Settings button.
    Blank outlook settings focused on log on info
  9. Go to the Outgoing Server tab. Enable My outgoing server (SMTP) requires authentication and Use the same settings as my incoming mail server.
    Outgoing Server settings.
  10. Go to the Advanced tab. For port settings, set Incoming server (POP3) to 995 with SSL encryption, then set Outgoing server (SMTP) to 465 with TLS encryption.
    Advanced Port settings.
  11. Click OK then Next when finished.
  12. Click Close if the account logs in properly.
    Test account settings.
  13. Click Finish.
    Click finish.
  14. Mail should automatically sync.

Both IMAP and POP3 are email protocols. IMAP stands for Internet Message Access Protocol. POP3 stands for Post Office Protocol.

POP was the original protocol designed to download your emails to your local drive. IMAP came later and keeps your emails on the server.

Advantages of POP

  • Mail is stored locally on your computer and is accessible even without internet connection.
  • Internet connection is needed only for sending and receiving mail.
  • Option to leave copy of mail on server.
  • Consolidate multiple email accounts and servers into one inbox.

Advantages of IMAP

  • Mail is stored on a remote server and accessible from multiple different locations.
  • An Internet connection is needed to access mail.
  • Faster overview as only headers are downloaded until content is explicitly requested.
  • Mail is automatically backed up if server is managed properly.
  • Saves local storage space.
  • Option to store mail locally.

We recommend using IMAP. It's a more modern protocol. IMAP allows you to store your email on remote servers and synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.

  1. Open Mail via the Dock icon or Applications then Mail.
    Mac Mail icon
  2. Select Mail and then Add Account.
    Mac Mail mail menu drop down showing add account
  3. Select Google under Choose a Mail account to add.
    Mac Mail asking which account to add.
  4. Click Continue.
  5. Type your Gmail email address over 'Enter your email'.
    Mac Mail asking for Gmail credentials.

  6. Click Next.
  7. Enter your Gmail password over 'Password'.
    Gmail log in.

  8. Click Next.
  9. If you have Gmail 2-step authentication enabled enter the code received.
    Gmail 2-step verrfication.
  10. Click Next.
  11. Select all apps.
    Mac Mail asking what apps you will let gmail use.
  12. Click Done.
  13. Mail should automatically sync.
POP is not recommended for the following reasons:
  • You have to delete or file the same email on every device.
  • Logging into each device, you will see lots of unread emails with no indication of which you deleted, read, flagged or filed.
  • Any folders you created and organize on one device won't be replicated on the other devices.
It is strongly recommended that you use IMAP. IMAP allows you to store their email on remote servers. This two-way protocol also allows you to synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.
  1. Open Mail via the Dock icon or Applications then Mail.
    Mac Mail icon
  2. Select Mail, then Add Account.
    Mac Mail mail menu drop down showing add account
  3. Select Add Other Mail Account, then hit Continue.
    MacOS add other mail account setting.
  4. Type in the account details.
    macOS add a mail account fields.
  5. Click Sign In.
  6. Mail should refuse your sign in at this point and ask you for additional information.
  7. For Incoming Mail Server, use pop.gmail.com.
  8. For Outgoing Mail Server, use smtp.gmail.net.
    Mac mail setup
  9. Click Sign In.
  10. Click Mail, then Preferences.
    Mac mail preferences
  11. Click the Accounts tab.
    Mac mail accounts tab
  12. Click the account you just created.
    Mac Mail showing created POP account
  13. Click the Server Settings tab and Uncheck both Automatically manage connection settings checkboxes.
    Mac mail settings showing server settings
  14. For Incoming Mail Server change the port to 995. Then check Use TLS/SSL if not enabled.
  15. For Outgoing Mail Server change the port to 465. Then check Use TLS/SSL if not enabled.
    Mac mail settings pointing out ports
  16. At the bottom of the window, click Save.
  17. Mail should automatically sync.

In order to proceed we need to know which client you're wanting to use with your email.

Your client is the interface you use to access your email. This may be a webpage or a software program.

Both IMAP and POP3 are email protocols. IMAP stands for Internet Message Access Protocol. POP3 stands for Post Office Protocol.

POP was the original protocol designed to download your emails to your local drive. IMAP came later and keeps your emails on the server.

Advantages of POP

  • Mail is stored locally on your computer and is accessible even without internet connection.
  • Internet connection is needed only for sending and receiving mail.
  • Option to leave copy of mail on server.
  • Consolidate multiple email accounts and servers into one inbox.

Advantages of IMAP

  • Mail is stored on a remote server and accessible from multiple different locations.
  • An Internet connection is needed to access mail.
  • Faster overview as only headers are downloaded until content is explicitly requested.
  • Mail is automatically backed up if server is managed properly.
  • Saves local storage space.
  • Option to store mail locally.

We recommend using IMAP. It's a more modern protocol. IMAP allows you to store your email on remote servers and synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.

  1. Before you add your iCloud account to Outlook, you'll need to generate an app password from the iCloud website. After you have that app password, you can add your iCloud account to Outlook.
  2. An app password is a one-time password that you'll use in place of your regular iCloud email password. It lets iCloud confirm that you're the person accessing your email.
  3. Open web browser and navigate to https://appleid.apple.com/account/manage.
  4. Log in to Apple ID.
    Apple ID landing page.
  5. Scroll down to the Security section.
    Apple ID account page.
  6. Under APP-SPECIFIC PASSWORDS, click Generate Password...
  7. Type a name for the application, such as Windows Mail, then click Create.
    Apple ID 2-factor authentication page.
  8. Select the password text and right-click, copy it. 
    It is very important that you copy this password before clicking Done as you cannot access it later.
    Apple ID page showing the app specific password
  9. Click Start, type mail in the search box, then launch Mail.
    Windows search showing mail and the mail app
  10. Click Accounts then Add Account.
    Windows Mail Accounts icon
    Windows mail add accounts button
  11. Pick iCloud. Scroll down if it isn't visible.
    Windows Mail add an account page showing iCloud.
  12. Enter your Email address, preferred name on your message, and password and then hit Sign-in.
    iCloud log in information.
  13. If you are prompted, click Go to inbox or Done.
    Windows mail with icloud setup
POP is not recommended for the following reasons:
  • You have to delete or file the same email on every device.
  • Logging into each device, you will see lots of unread emails with no indication of which you deleted, read, flagged or filed.
  • Any folders you created and organize on one device won't be replicated on the other devices.
It is strongly recommended that you use IMAP. IMAP allows you to store their email on remote servers. This two-way protocol also allows you to synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.
  1. Click Start, type mail in the search box, then launch Mail.
    Windows search showing mail and the mail app
  2. Click Accounts then Add Account. If this is first time Mail has been opened, click Add Account.
    Windows Mail Accounts icon
    Windows mail add accounts button
  3. Pick Advanced setup. Scroll down if it isn't visible.
    Windows Mail selection of accounts
  4. Click Internet email.
    Windows mail advanced setup showing Internet mail.
  5. Fill in the form with the following information:
    .
    Email Your email address (ex. "username@icloud.com")
    User Name Sometimes this the name in front of the @ symbol (ex. "username")
    Password Your password
    Account Name The name Mail will use for your Account (ex. "User Name")
    Send Your Messages Using This Name The name that will appear in your email (ex. "User Name")
    Incoming Email Server pop.mail.me.com:995:1
    Account Type POP3
    Outgoing Email Server smtp.mail.me.com:465:1
     
  6.  All four boxes should be left checked.
    Windows mail icloud pop3 settings
  7. Click Sign in.
  8. If you are prompted, click Go to inbox.
    Windows mail icloud setup
  9. Click the Sync button to sync the mail to the client. This may take some time but it normally happens automatically.
    Windows Mail Sync button

Both IMAP and POP3 are email protocols. IMAP stands for Internet Message Access Protocol. POP3 stands for Post Office Protocol.

POP was the original protocol designed to download your emails to your local drive. IMAP came later and keeps your emails on the server.

Advantages of POP

  • Mail is stored locally on your computer and is accessible even without internet connection.
  • Internet connection is needed only for sending and receiving mail.
  • Option to leave copy of mail on server.
  • Consolidate multiple email accounts and servers into one inbox.

Advantages of IMAP

  • Mail is stored on a remote server and accessible from multiple different locations.
  • An Internet connection is needed to access mail.
  • Faster overview as only headers are downloaded until content is explicitly requested.
  • Mail is automatically backed up if server is managed properly.
  • Saves local storage space.
  • Option to store mail locally.

We recommend using IMAP. It's a more modern protocol. IMAP allows you to store your email on remote servers and synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.

  1. Before you add your iCloud account to Outlook, you'll need to generate an app password from the iCloud website. After you have that app password, you can add your iCloud account to Outlook.
  2. An app password is a one-time password that you'll use in place of your regular iCloud email password. It lets iCloud confirm that you're the person accessing your email.
  3. Open web browser and navigate to https://appleid.apple.com/account/manage
  4. Log in to Apple ID.
    Apple ID log in page.
  5. Scroll down to the Security section.
    Apple ID security screen.
  6. Under APP-SPECIFIC PASSWORDS, click Generate Password.
  7. Type a name for the application, such as Windows Mail, then click Create.
    Apple ID's app specific password generator.
  8. Select the password text and right-click, copy it. 
    It is very important that you copy this password before clicking "Done" as you cannot access it later.
    Apple ID's app specific generator.
  9. Open Outlook.
    Outlook icon
  10. Click the File menu.
    Outlook file menu
  11. Click Add Account.
    Outlook add account button
  12. Select Manual setup or additional server types and click Next.
    Outlook 2016 manual setup
  13. Select POP or IMAP. Click Next.
    Outlook pop or imap selection
  14. Within POP and IMAP Account Settings, fill out Your Name and full Email Address.
  15. For Server Information, select IMAP for Account Type. Incoming mail server should be set to imap.mail.me.com, and Outgoing mail server (SMTP) should be set to smtp.mail.me.com.
    IMAP settings in outlook for icloud
  16. Next to Logon Information, fill in your User Name and Password and put a check next to Remember password. Then click the More Settings button.
    Blank outlook settings focused on log on info
  17. Go to the Outgoing Server tab. Enable My outgoing server (SMTP) requires authentication and Use the same settings as my incoming mail server.
    Outgoing server settings
  18. Go to the Advanced tab. For port settings, set Incoming server (IMAP) to 993 with SSL encryption, then set Outgoing server (SMTP) to 587 with TLS encryption.
    Outlook advanced email settings
  19. Click OK then Next when finished.
  20. Click Close if the account logs in properly.
  21. Click Finish.
    Click finish.
POP is not recommended for the following reasons:
  • You have to delete or file the same email on every device.
  • Logging into each device, you will see lots of unread emails with no indication of which you deleted, read, flagged or filed.
  • Any folders you created and organize on one device won't be replicated on the other devices.
It is strongly recommended that you use IMAP. IMAP allows you to store their email on remote servers. This two-way protocol also allows you to synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.
  1. Before you add your iCloud account to Outlook, you'll need to generate an app password from the iCloud website. After you have that app password, you can add your iCloud account to Outlook.
  2. An app password is a one-time password that you'll use in place of your regular iCloud email password. It lets iCloud confirm that you're the person accessing your email.
  3. Open web browser and navigate to https://appleid.apple.com/account/manage
  4. Log in to Apple ID.
    Apple ID log in page.
  5. Scroll down to the Security section.
    Apple ID security screen.
  6. Under APP-SPECIFIC PASSWORDS, click Generate Password.
  7. Type a name for the application, such as Windows Mail, then click Create.
    Apple ID's app specific password generator.
  8. Select the password text and right-click, copy it. 
    It is very important that you copy this password before clicking "Done" as you cannot access it later.
    Apple ID's app specific generator.
  9. Open Outlook.
    Outlook icon
  10. Click the File menu.
    Outlook file menu
  11. Click Add Account.
    Outlook add account button
  12. Select Manual setup or additional server types and click Next.
    Outlook 2016 manual setup
  13. Select POP or IMAP. Click Next.
    Outlook pop or imap selection
  14. Within POP and IMAP Account Settings, fill out Your Name and full Email Address.
    Outlook name settings
  15. Select POP3 for Account Type. Incoming mail server should be set to  pop.mail.me.com. Outgoing mail server (SMTP) should be set to smtp.mail.me.com.
    POP3 settings for icloud in outlook
  16. Next to Logon Information, fill in your User Name and Password and put a check next to Remember password. Then click the More Settings button.
    Blank outlook settings focused on log on info
  17. Go to the Outgoing Server tab. Enable My outgoing server (SMTP) requires authentication and Use the same settings as my incoming mail server.
    Outgoing Server settings.
  18. Go to the Advanced tab. For port settings, set Incoming server (POP3) to 995 with SSL encryption, then set Outgoing server (SMTP) to 465 with TLS encryption.
    Advanced Port settings.
  19. Click OK then Next when finished.
  20. Click Close if the account logs in properly.
    Test account settings.
  21. Click Finish.
    Click finish.
  22. Mail should automatically sync.

Both IMAP and POP3 are email protocols. IMAP stands for Internet Message Access Protocol. POP3 stands for Post Office Protocol.

POP was the original protocol designed to download your emails to your local drive. IMAP came later and keeps your emails on the server.

Advantages of POP

  • Mail is stored locally on your computer and is accessible even without internet connection.
  • Internet connection is needed only for sending and receiving mail.
  • Option to leave copy of mail on server.
  • Consolidate multiple email accounts and servers into one inbox.

Advantages of IMAP

  • Mail is stored on a remote server and accessible from multiple different locations.
  • An Internet connection is needed to access mail.
  • Faster overview as only headers are downloaded until content is explicitly requested.
  • Mail is automatically backed up if server is managed properly.
  • Saves local storage space.
  • Option to store mail locally.

We recommend using IMAP. It's a more modern protocol. IMAP allows you to store your email on remote servers and synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.

  1. Open Mail via the Dock icon or Applications then Mail.
    Mac Mail icon
  2. Select Mail and then Add Account.
    Mac Mail mail menu drop down showing add account
  3. Select iCloud and then Continue.
    Mac Mail account selection.
  4. Fill in the account details:
    iCloud sign in.
  5. Click Sign In.
  6. Mail should sign in at this point and ask you which apps you want to use with the account. Select all and hit Done.
    macOS select the apps settings.
  7. Click Done.
  8. Mail should automatically sync.
POP is not recommended for the following reasons:
  • You have to delete or file the same email on every device.
  • Logging into each device, you will see lots of unread emails with no indication of which you deleted, read, flagged or filed.
  • Any folders you created and organize on one device won't be replicated on the other devices.
It is strongly recommended that you use IMAP. IMAP allows you to store their email on remote servers. This two-way protocol also allows you to synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.
  1. Open Mail via the Dock icon or Applications then Mail.
    Mac Mail icon
  2. Select Mail, then Add Account.
    Mac Mail mail menu drop down showing add account
  3. Select Add Other Mail Account, then hit Continue.
    MacOS add other mail account setting.
  4. Type in the account details.
    macOS add a mail account fields.
  5. Click Sign In.
  6. Mail should refuse your sign in at this point and ask you for additional information.
  7. For Incoming Mail Server, use pop.mail.me.com.
  8. For Outgoing Mail Server, use smtp.mail.me.com.
    Mac mail setup
  9. Click Sign In.
  10. Click Mail, then Preferences.
    Mac mail preferences
  11. Click the Accounts tab.
    Mac mail accounts tab
  12. Click the account you just created.
    Mac Mail showing created POP account
  13. Click the Server Settings tab and Uncheck both Automatically manage connection settings checkboxes.
    Mac mail settings showing server settings
  14. For Incoming Mail Server change the port to 995. Then check Use TLS/SSL if not enabled.
  15. For Outgoing Mail Server change the port to 465. Then check Use TLS/SSL if not enabled.
    Mac mail settings pointing out ports
  16. At the bottom of the window, click Save.
  17. Mail should automatically sync.

In order to proceed we need to know which client you're wanting to use with your email.

Your client is the interface you use to access your email. This may be a webpage or a software program.

Both IMAP and POP3 are email protocols. IMAP stands for Internet Message Access Protocol. POP3 stands for Post Office Protocol.

POP was the original protocol designed to download your emails to your local drive. IMAP came later and keeps your emails on the server.

Advantages of POP

  • Mail is stored locally on your computer and is accessible even without internet connection.
  • Internet connection is needed only for sending and receiving mail.
  • Option to leave copy of mail on server.
  • Consolidate multiple email accounts and servers into one inbox.

Advantages of IMAP

  • Mail is stored on a remote server and accessible from multiple different locations.
  • An Internet connection is needed to access mail.
  • Faster overview as only headers are downloaded until content is explicitly requested.
  • Mail is automatically backed up if server is managed properly.
  • Saves local storage space.
  • Option to store mail locally.

We recommend using IMAP. It's a more modern protocol. IMAP allows you to store your email on remote servers and synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.

  1. Allow apps that use less secure sign in must be enabled in order to set up the account. Log into https://login.yahoo.com/account/security, scroll down to the bottom and enable the setting.
    Yahoo toggle to allow apps that use less secure sign ins.
  2. Click Start, type mail in the search box and then click to launch the Mail app.
    Windows search showing mail and the mail app
  3. Click Accounts then Add Account. If this is first time Mail has been opened, click Add Account.
    Windows Mail Accounts button.Windows Mail Add account button.
  4. Pick Yahoo!.
    Windows Mail choose an account window.
  5. Type in Yahoo! account details.
    Windows Mail account details fields.
  6. Click Sign in.
  7. Click Done.
    Windows mail yahoo finalized settings
  8. Email should automatically sync. Click the Sync button to sync the mail to the client. This may take some time.
    Windows Mail Sync button
POP is not recommended for the following reasons:
  • You have to delete or file the same email on every device.
  • Logging into each device, you will see lots of unread emails with no indication of which you deleted, read, flagged or filed.
  • Any folders you created and organize on one device won't be replicated on the other devices.
It is strongly recommended that you use IMAP. IMAP allows you to store their email on remote servers. This two-way protocol also allows you to synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.
  1. Allow apps that use less secure sign in must be enabled in order to set up the account. Log into https://login.yahoo.com/account/security, scroll down to the bottom and enable the setting.
    Yahoo toggle to allow apps that use less secure sign ins.
  2. Click Start, type mail in the search box, then launch Mail.
    Windows search showing mail and the mail app
  3. Click Accounts then Add Account. If this is first time Mail has been opened, click Add Account.
    Windows Mail Accounts icon
    Windows mail add accounts button
  4. Pick Advanced Setup. Scroll down if it isn't visible.
    Windows Mail selection of accounts
  5. Click Internet email.
    Windows mail advanced setup showing Internet mail.
  6. Fill in the form with the following information:
    .
    Email Your email address (ex. "username@yahoo.com")
    User Name Sometimes this the name in front of the @ symbol (ex. "username")
    Password Your password
    Account Name The name Mail will use for your Account (ex. "User Name")
    Send Your Messages Using This Name The name that will appear in your email (ex. "User Name")
    Incoming Email Server pop.mail.yahoo.com:995:1
    Account Type POP3
    Outgoing Email Server smtp.mail.yahoo.com:465:1
     
  7.  All four boxes should be left checked.
    Windows mail settings with yahoo
  8. Click Sign in.
  9. If you are prompted, click Go to inbox.
    Windows mail with final yahoo settings
  10. Click the Sync button to sync the mail to the client. This may take some time but it normally happens automatically.
    Windows Mail Sync button

Both IMAP and POP3 are email protocols. IMAP stands for Internet Message Access Protocol. POP3 stands for Post Office Protocol.

POP was the original protocol designed to download your emails to your local drive. IMAP came later and keeps your emails on the server.

Advantages of POP

  • Mail is stored locally on your computer and is accessible even without internet connection.
  • Internet connection is needed only for sending and receiving mail.
  • Option to leave copy of mail on server.
  • Consolidate multiple email accounts and servers into one inbox.

Advantages of IMAP

  • Mail is stored on a remote server and accessible from multiple different locations.
  • An Internet connection is needed to access mail.
  • Faster overview as only headers are downloaded until content is explicitly requested.
  • Mail is automatically backed up if server is managed properly.
  • Saves local storage space.
  • Option to store mail locally.

We recommend using IMAP. It's a more modern protocol. IMAP allows you to store your email on remote servers and synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.

  1. Allow apps that use less secure sign in must be enabled in order to set up the account. Guide the customer to log into https://login.yahoo.com/account/security, scroll down to the bottom and enable the setting.
    Yahoo toggle to use less secure apps.
  2. Open Outlook.
    Outlook icon
  3. Click the File menu.
    Outlook file menu
  4. Click Add Account.
    Outlook add account button
  5. Select Manual setup or additional server types and click Next.
    Outlook 2016 manual setup
  6. Select POP or IMAP. Click Next.
    Outlook pop or imap selection
  7. Within POP and IMAP Account Settings, fill out Your Name and full Email Address.
  8. For Server Information, select IMAP for Account Type. Incoming mail server should be set to imap.mail.yahoo.com, and Outgoing mail server (SMTP) should be set to smtp.mail.yahoo.com.
    Yahoo mail settings in outlook showing imap
  9. Next to Logon Information, fill in your User Name and Password and put a check next to Remember password. Then click the More Settings button.
    Blank outlook settings focused on log on info
  10. Go to the Outgoing Server tab. Enable My outgoing server (SMTP) requires authentication and Use the same settings as my incoming mail server.
    Outgoing server settings
  11. Go to the Advanced tab. For port settings, set Incoming server (IMAP) to 993 with SSL encryption, then set Outgoing server (SMTP) to 587 with TLS encryption.
    Outlook advanced email settings
  12. Click OK then Next when finished.
  13. Click Close if the account logs in properly.
  14. Click Finish.
    Click finish.
POP is not recommended for the following reasons:
  • You have to delete or file the same email on every device.
  • Logging into each device, you will see lots of unread emails with no indication of which you deleted, read, flagged or filed.
  • Any folders you created and organize on one device won't be replicated on the other devices.
It is strongly recommended that you use IMAP. IMAP allows you to store their email on remote servers. This two-way protocol also allows you to synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.
  1. Allow apps that use less secure sign in must be enabled in order to set up the account. Guide the customer to log into https://login.yahoo.com/account/security, scroll down to the bottom and enable the setting.
    Yahoo toggle to use less secure apps.
  2. Open Outlook.
    Outlook icon
  3. Click the File menu.
    Outlook file menu
  4. Click Add Account.
    Outlook add account button
  5. Select Manual setup or additional server types and click Next.
    Outlook 2016 manual setup
  6. Select POP or IMAP. Click Next.
    Outlook pop or imap selection
  7. Within POP and IMAP Account Settings, fill out Your Name and full Email Address.
    Outlook name settings
  8. Select POP3 for Account Type. Incoming mail server should be set to pop.mail.yahoo.com. Outgoing mail server (SMTP) should be set to smtp.mail.yahoo.com.
    POP3 settings for yahoo within outlook
  9. Next to Logon Information, fill in your User Name and Password and put a check next to Remember password. Then click the More Settings button.
    Blank outlook settings focused on log on info
  10. Go to the Outgoing Server tab. Enable My outgoing server (SMTP) requires authentication and Use the same settings as my incoming mail server.
    Outgoing Server settings.
  11. Go to the Advanced tab. For port settings, set Incoming server (POP3) to 995 with SSL encryption, then set Outgoing server (SMTP) to 465 with TLS encryption.
    Advanced Port settings.
  12. Click OK then Next when finished.
  13. Click Close if the account logs in properly.
    Test account settings.
  14. Click Finish.
    Click finish.
  15. Mail should automatically sync.

Both IMAP and POP3 are email protocols. IMAP stands for Internet Message Access Protocol. POP3 stands for Post Office Protocol.

POP was the original protocol designed to download your emails to your local drive. IMAP came later and keeps your emails on the server.

Advantages of POP

  • Mail is stored locally on your computer and is accessible even without internet connection.
  • Internet connection is needed only for sending and receiving mail.
  • Option to leave copy of mail on server.
  • Consolidate multiple email accounts and servers into one inbox.

Advantages of IMAP

  • Mail is stored on a remote server and accessible from multiple different locations.
  • An Internet connection is needed to access mail.
  • Faster overview as only headers are downloaded until content is explicitly requested.
  • Mail is automatically backed up if server is managed properly.
  • Saves local storage space.
  • Option to store mail locally.

We recommend using IMAP. It's a more modern protocol. IMAP allows you to store your email on remote servers and synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.

  1. 'Allow apps that use less secure sign in' must be enabled in order to set up the account. Guide the customer to log into https://login.yahoo.com/account/security, scroll down to the bottom and enable the setting.
    Allow apps that yse less secure sign in page for yahoo.
  2. Open Mail via the Dock icon or Applications then Mail.
    Mac Mail icon
  3. Select Mail and then Add Account.
    Mac Mail mail menu drop down showing add account
  4. Select Yahoo! under 'Choose a Mail account to add...'.
    Mac Mail choose a mail account popup.
  5. Click Continue.
  6. Fill in the account details:
    Mac Mail Yahoo account fields.
  7. Click Setup.

    Sign in will fail unless 'Allow apps that use less secure sign in' is enabled within the Yahoo! account.

  8. Select all apps.
    Mac Mail selections of apps to use with the yahoo email.
  9. Click Done.
  10. Mail should automatically sync.
POP is not recommended for the following reasons:
  • You have to delete or file the same email on every device.
  • Logging into each device, you will see lots of unread emails with no indication of which you deleted, read, flagged or filed.
  • Any folders you created and organize on one device won't be replicated on the other devices.
It is strongly recommended that you use IMAP. IMAP allows you to store their email on remote servers. This two-way protocol also allows you to synchronize your email among multiple devices, which is extremely important today, when most people have at least two devices - their laptop and smartphone.
  1. Open Mail via the Dock icon or Applications then Mail.
    Mac Mail icon
  2. Select Mail, then Add Account.
    Mac Mail mail menu drop down showing add account
  3. Select Add Other Mail Account, then hit Continue.
    MacOS add other mail account setting.
  4. Type in the account details.
    macOS add a mail account fields.
  5. Click Sign In.
  6. Mail should refuse your sign in at this point and ask you for additional information.
  7. For Incoming Mail Server, use pop.mail.yahoo.com.
  8. For Outgoing Mail Server, use smtp.mail.yahoo.com.
    Mac mail setup
  9. Click Sign In.
  10. Click Mail, then Preferences.
    Mac mail preferences
  11. Click the Accounts tab.
    Mac mail accounts tab
  12. Click the account you just created.
    Mac Mail showing created POP account
  13. Click the Server Settings tab and Uncheck both Automatically manage connection settings checkboxes.
    Mac mail settings showing server settings
  14. For Incoming Mail Server change the port to 995. Then check Use TLS/SSL if not enabled.
  15. For Outgoing Mail Server change the port to 465. Then check Use TLS/SSL if not enabled.
    Mac mail settings pointing out ports
  16. At the bottom of the window, click Save.
  17. Mail should automatically sync.
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