How to Add a New User Account on a Mac

Introduction

In This Guide
You'll Learn:
  • How to create additional user accounts on your Mac for each person to customize their own settings and options without affecting the others.

1 Create New User Profile

Create New User

  1. Choose Apple menu > System Preferences.
    macOS Mojave Apple Menu with System Preferences highlighted.
  2. Select Users and Groups.
    macOS Users and Groups Preferences
  3. Select the Lock icon in the corner to unlock Users & Groups.
    Users and Groups with lock highlighted
  4. Enter your password and select Unlock.
    Unlock Users and Groups with Password and Unlock highlighted.
  5. Select the icon in the bottom left to create a new account.
    Users and Groups with Add button highlighted.
  6. The New Account dialog will open. At the top, select the type of account you'd like to create.
    New Account dialog with New Account type highlighted.
    Administrator
    An administrator can add and manage other users, install apps, and change settings. The new user you create when you first set up your Mac is an administrator. Your Mac can have multiple administrators. You can create new ones, and convert standard users to administrators.
    Standard
    Standard users are set up by an administrator. Standard users can install apps and change their own settings, but can’t add other users or change other users’ settings.
    Managed with Parental Controls
    Users who are managed with parental controls can access only the apps and content specified by the administrator managing the user. The administrator can restrict the user’s contacts and website access, and place time limits on computer use.
    Sharing Only
    Sharing-only users can access shared files remotely, but can’t log in to or change settings on the computer. To give the user permission to access your shared files or screen, you may need to change settings in the File Sharing, Screen Sharing, or Remote Management panes of Sharing preferences.
  7. If you are creating an account that is Managed with Parental Controls, select the age range of the child.
    Age range selection options.
  8. For all user types, enter the name of the user, the account name, and create a password and enter it twice.
    You can also enter a Password hint, to give the user an idea if they happen to forget their password.
    User Account Creation with all fields highlighted.
  9. Select Create User.
  10. You will see your new user appear on the list on the left.

Login Options

When you have multiple users, it's usually best to make sure your Mac is setup to require each user to log on to the computer.

  1. Choose Apple menu > System Preferences.
    macOS Mojave Apple Menu with System Preferences highlighted.
  2. Select Users and Groups.
    macOS Users and Groups Preferences
  3. Select the Lock icon in the corner to unlock Users & Groups.
    Users and Groups with lock highlighted
  4. Enter your password and select Unlock.
    Unlock Users and Groups with Password and Unlock highlighted.
  5. Select Login Options at the bottom left.
    Users and Groups with Login Options highlighted.
  6. For Automatic login, select Off.
    Users and Groups Login Options with Automatic login set to off and highlighted.

Using Separate Logins

When you're done using your computer, you can Log Out or Shut Down your computer.

Log Out
Log Out to close everything you have open and allow someone else to log back in right away. The next person to use the machine will be asked to choose their account and enter their password.Apple menu with Log out highlighted.
Shut Down
Shut Down your computer to turn it off. The next time you turn it on, people will be asked to choose their account and enter their password to use the computer.macOS Mojave Apple menu with Shut Down highlighted.

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In This Guide
You'll Learn:
  • How to create additional user accounts on your Mac for each person to customize their own settings and options without affecting the others.

Create New User

  1. Choose Apple menu > System Preferences.
    macOS Mojave Apple Menu with System Preferences highlighted.
  2. Select Users and Groups.
    macOS Users and Groups Preferences
  3. Select the Lock icon in the corner to unlock Users & Groups.
    Users and Groups with lock highlighted
  4. Enter your password and select Unlock.
    Unlock Users and Groups with Password and Unlock highlighted.
  5. Select the icon in the bottom left to create a new account.
    Users and Groups with Add button highlighted.
  6. The New Account dialog will open. At the top, select the type of account you'd like to create.
    New Account dialog with New Account type highlighted.
    Administrator
    An administrator can add and manage other users, install apps, and change settings. The new user you create when you first set up your Mac is an administrator. Your Mac can have multiple administrators. You can create new ones, and convert standard users to administrators.
    Standard
    Standard users are set up by an administrator. Standard users can install apps and change their own settings, but can’t add other users or change other users’ settings.
    Managed with Parental Controls
    Users who are managed with parental controls can access only the apps and content specified by the administrator managing the user. The administrator can restrict the user’s contacts and website access, and place time limits on computer use.
    Sharing Only
    Sharing-only users can access shared files remotely, but can’t log in to or change settings on the computer. To give the user permission to access your shared files or screen, you may need to change settings in the File Sharing, Screen Sharing, or Remote Management panes of Sharing preferences.
  7. If you are creating an account that is Managed with Parental Controls, select the age range of the child.
    Age range selection options.
  8. For all user types, enter the name of the user, the account name, and create a password and enter it twice.
    You can also enter a Password hint, to give the user an idea if they happen to forget their password.
    User Account Creation with all fields highlighted.
  9. Select Create User.
  10. You will see your new user appear on the list on the left.

Login Options

When you have multiple users, it's usually best to make sure your Mac is setup to require each user to log on to the computer.

  1. Choose Apple menu > System Preferences.
    macOS Mojave Apple Menu with System Preferences highlighted.
  2. Select Users and Groups.
    macOS Users and Groups Preferences
  3. Select the Lock icon in the corner to unlock Users & Groups.
    Users and Groups with lock highlighted
  4. Enter your password and select Unlock.
    Unlock Users and Groups with Password and Unlock highlighted.
  5. Select Login Options at the bottom left.
    Users and Groups with Login Options highlighted.
  6. For Automatic login, select Off.
    Users and Groups Login Options with Automatic login set to off and highlighted.

Using Separate Logins

When you're done using your computer, you can Log Out or Shut Down your computer.

Log Out
Log Out to close everything you have open and allow someone else to log back in right away. The next person to use the machine will be asked to choose their account and enter their password.Apple menu with Log out highlighted.
Shut Down
Shut Down your computer to turn it off. The next time you turn it on, people will be asked to choose their account and enter their password to use the computer.macOS Mojave Apple menu with Shut Down highlighted.
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