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How to Use Macro in Microsoft® Word 2007

Posted on: 03/28/12

Repetitive tasks in MS Word can be automated through the creation of macros. A macro is a series of commands and instructions that you can record, store and run whenever you need to accomplish a set of tasks automatically. Below, we provide instructions on how to create and run macros:

To use macros in MS Word, you need to first pull up the “Developer” tab. To access the “Developer” tab, follow the below instructions:

1.    Click the Microsoft Office button, and click Word Options.

2.    From the left pane, click Popular.

3.    Check the Show Developer tab in the Ribbon check box. Click the OK button.

4.    Switch to the Developer tab, and click Record Macro.

5.    Enter a macro name. From the Store macro in box, select All Documents (Normal .dotm) to make your macro available in all documents. In the Description box, type a description of the macro.

a.    To assign the macro to a button on the Quick Access Toolbar, click Button.


6.    Select the macro and click the Add>> button. Click OK.


a.    To assign a keyboard shortcut to the macro, click the Keyboard icon.


b.    Provide a keyboard shortcut key in Press new shortcut key text box and hit the Assign button.


7.    Click the OK button to begin recording the new macro.

8.    Perform the actions that you want to include in the macro. Hit the Stop Recording button to stop recording your actions.

9.    Now that you have successfully recorded a macro, whenever you need to perform that task, simply run the macro (from toolbar or keyboard) that you have recorded.

If you need help or have any doubts performing the above steps, feel free to leave a comment here, or on our Facebook® Page and we will be more than happy to assist you!

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